VaultOne: Securely Share Access with Other VaultOne Users

One of VaultOne's core features is the ability to grant access to resources securely, without ever exposing the actual password. This guide explains how to share access to a registered resource and define what actions the user can perform.

Select the Resource to Share

Locate the resource (server, database, or website) you wish to share:

1. Navigate to the appropriate tab (e.g., Computers, Websites).
2. Find the resource in the list and click on the Actions menu next to it.
3. Select Edit from the dropdown menu.

Adding a user or group

Grant access to the intended person or team:

1. In the resource's configuration screen, click the Sharing Preferences tab.
2. Click the Add button to open the user/group selection window.
3. Select the user or group you want to share the resource with.

Define Access Permissions

After selecting a user, define their level of access. This ensures they only have the permissions they need:

• Connect: Allows the user to initiate a connection to the resource or use its credential for login
• View Details: Allows the user to see session recordings, view connection logs, and, if permitted, see the credential's password
• Manage: Grants full administrative rights over the resource, including the ability to edit its settings or even delete it

Check the boxes for the permissions you want to grant and click OK.

Assign Credentials and Save

Specify which credentials the user can use for this connection:

1. After setting permissions, select the user's name in the list.
2. A credential selection area will appear. Choose the credential(s) the user is allowed to use.
3. Click Save to apply all changes.

The resource will now appear in the new user's vault with the exact permissions you defined.