A Smarter Way to Manage Your SaaS Licenses

As your organization increasingly adopts Software-as-a-Service (SaaS) tools to power the business, managing licenses becomes a growing challenge. Teams often lack visibility into who is using what, how much is being spent, and whether those investments are delivering real value.

In fact, 38% of admins admit they can’t even discover all the applications currently in use.

To help your team track and optimize SaaS costs, JumpCloud SaaS Management now comes with a new, enhanced way to effortlessly manage your SaaS licenses.

Enhanced License Creation for Ultimate Control

The first step to optimizing your SaaS spend is getting the foundation right. 

With the new Enhanced License Form, it’s easier than ever to accurately define and track licenses from day one. This intuitive flow provides detailed input fields for license types, counts, and costs, ensuring your data is clean and actionable from the start. 

What’s more, the new License-to-Account Mapping feature allows you to directly assign licenses to discovered accounts or manually add new ones, providing a central source of truth for all your SaaS subscriptions.

Here’s how the new form helps you manage licenses with precision:

• Detailed input fields: Go beyond simple counts with fields for license type (e.g., standard, premium), per-user cost, and total costs. This level of detail gives you a complete picture of your SaaS spend.
• License-to-Account Mapping: This new feature allows you to directly link licenses to the discovered user accounts. For example, you can now see that your 50 “Premium” Zoom licenses are assigned to a specific group of users, while 10 remain unassigned and available.
• Central source of truth: By mapping licenses directly to accounts, you create a single, reliable record of your SaaS subscriptions, eliminating guesswork and manual spreadsheets.

Out-of-the-Box Cost-Saving Insights

One of the biggest pain points for IT is paying for software you’re not even using. SaaS cost insights are designed to tackle this problem head-on.

Here’s how insights help you reclaim wasted spend:

• Identify unassigned licenses: Quickly highlight licenses that have been purchased but aren’t assigned to any user, allowing you to see the count of unassigned licenses and reassign them to other team members.

• Pinpoint unlicensed account usage: Discover accounts that are active in an application but have not been assigned a license. This helps you track down shadow IT and ensure compliance.

• Uncover cost-saving opportunities: Cost insights will show you a clear breakdown of potential savings. For example, you might see and understand, “You have 20 unassigned licenses for Adobe Creative Cloud, representing an annual cost savings of $1,200.” This provides a direct path to optimizing your budget.

Streamlined License Assignment

Manually assigning licenses can be a major time sink, especially during employee onboarding. With the smart license assignment flow you can leverage the power of User Groups. 

Now, you can easily assign licenses by adding users to a group, which provides critical visibility into license distribution.

Intelligent Automation for a Seamless Experience

When a new single sign-on (SSO) application is connected, the system now provides smart suggestions for license assignment, guiding you toward the most efficient setup. Thanks to the automated data population, licenses and costs are automatically associated when a connector provides related information, eliminating the need for manual data entry and helping you maintain a complete picture of your SaaS spend.

Here’s how it works:

• Smart suggestions on assignment: When an app’s SSO is connected in JumpCloud, the system now provides smart suggestions for license assignment, guiding you toward the most efficient setup.
• Automated data population: When a connector provides related information via API, fields such as license name, count, cost, and contract details are automatically associated. This reduces the need for manual data entry and helps you maintain a complete and accurate inventory.

Start Saving on Your SaaS Budget

From the moment a license is created to the point of actionable insights, JumpCloud gives you the enhanced visibility, greater control, and significant SaaS cost savings you need to manage your SaaS environment with confidence.

Ready to take control of your SaaS sprawl? Book a demo tailored for your team or start a free trial today.