With the dramatic turn of events brought on by the COVID-19 pandemic, there’s no doubt that organizations worldwide are shifting quickly to a remote approach. The good news for many of these companies is that a remote workforce doesn’t guarantee less productivity. In fact, it could mean just the opposite.
The key is to set your end users up for success. For most people, working remotely changes the routine they’ve established for their daily lives. Many employees are still adjusting to working from home; they’re strategizing their new setup, how to effectively work alongside spouses or roommates, and how to remain productive in the same space as their children and pets. There will be an adjustment period, but there’s solidarity in knowing that virtually the entire professional world is shifting into this mode. We’re all in this together.
Tips For Shifting Users to a Remote Environment
For organizations aiming to quickly transition employees to remote work, here are a few tips to set your team up for maximum success:
Inspire Them to Create A Home Environment
Encourage your end users to create a space in their home that is welcoming for work. It may just be a small desk or table, but it’s important that end users separate this area from places they typically lounge or sleep in.
The right chair, table height, lighting, and other environmental factors are critical for ensuring that work is still conducted comfortably. Communicate that the person can tailor this space to suit their preferred working conditions. Do they like a quiet, focused environment or perhaps one with some music playing in the background? Encourage your team to experiment and discover what works best for them.
Set Up Their Professional Environment
Ensure that your users have access to what they need to do their jobs. Whereas in the past that included a cubicle that housed a desktop computer, digital resources including applications, files, network access, and more are now essential to modern productivity.
It should be seamless and easy for your end users to get access to what they need. Also, given that they are most likely remote, ensuring that their workflow is secured with multi-factor authentication (MFA) wherever possible, they are educated to look for phishing attempts and other security threats, and that their systems are secure with anti-virus/anti-malware software is key to maintaining organizational security.
Communicate Clear Goals and Outcomes
With most adopting a work from home model, the way that teams work together has changed. IT teams need to increasingly focus on the clarity of outcomes and goals, rather than just the activities people need to do.
Encouraging managers and teams to focus on the output rather than the amount of time somebody works is critical in a remote environment. This can be a chance to enable and empower your team to do their best, most creative work. Focus on outcomes and watch your team deliver for your organization.
Cultural Norms Will Change
When a team transitions to remote work, there will be new norms. Being flexible about the when and how individuals work is important. In an office environment, employees are separated from factors that require additional attention, such as children and pets. Tasks may not get done how they were in the past, but allowing for increased flexibility while working will be encouraging for employees learning to juggle home and work life concurrently.
Working from home can be all-consuming, so make sure that you are encouraging your team to take breaks, to find ways to destress, and to keep their health up. The most important thing people should be worrying about is their health and safety, and clearly communicating that their work can be molded around these important factors increases overall morale and dedication.
A Modernized Era of Work
It is no doubt that this global pandemic is ushering in a new era of work. The silver lining may just be that it will dramatically increase the productivity of your organization if you and your leadership work together to ensure employees are still connected and supported.
JumpCloud® is here to help you along your journey to transitioning your workforce to an entirely remote model. You can reach out to us with any questions you may have about maintaining productivity while working from home. You can also check out this guide on establishing remote environments.