{"id":66588,"date":"2022-08-01T14:00:00","date_gmt":"2022-08-01T18:00:00","guid":{"rendered":"https:\/\/jumpcloud.com\/?p=66588"},"modified":"2024-11-14T12:22:05","modified_gmt":"2024-11-14T17:22:05","slug":"password-manager-pros-cons","status":"publish","type":"post","link":"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons","title":{"rendered":"Pros and Cons of a Password Manager"},"content":{"rendered":"\n

Although they may seem like a throwaway to employees, passwords are one of the biggest vulnerabilities to your organization\u2019s security. Access to even one password opens the doors to data leaks, malware, ransomware, and other detrimental attacks.<\/p>\n\n\n\n

The problem is that most employees face password fatigue<\/a>. Remembering tens or even hundreds of unique passwords is difficult, so after a while, people reuse the same password for multiple applications or add one or two special characters when they\u2019re prompted to change their password. But these practices put companies at immense risk. So what\u2019s an IT department to do?<\/p>\n\n\n\n

Many turn to local or cloud-based password managers<\/a>. These solutions allow users to securely store their credentials in one central place, either on a remote server or locally on a user\u2019s device. Whenever a user wants to log into an application, password managers will auto-populate their password, so they no longer have to recall it.<\/p>\n\n\n\n

But before you make the leap to a password manager, you should know what you\u2019re getting into. To help you make the right decision for your organization, we\u2019ve outlined the major advantages and disadvantages below.<\/p>\n\n\n\n

What Are the Pros of Using a Password Manager?<\/h2>\n\n\n\n

First, let\u2019s start with password manager pros. Here are just a few of the many benefits password managers confer.<\/p>\n\n\n\n

Less Password Fatigue <\/h3>\n\n\n\n

We already discussed how detrimental password fatigue can be. Password managers eliminate the stress of remembering multiple passwords and encourage employees to use auto-generated passwords that are longer and more complex.<\/p>\n\n\n\n

Strong Password Generation<\/h3>\n\n\n\n

The best password managers have a built-in password generator. Whenever an employee activates a new tool, the password manager creates a randomized, unique new password and saves it to a password vault so that it\u2019s available upon the user\u2019s next login.<\/p>\n\n\n\n

Less Strain On IT<\/h3>\n\n\n\n

Password lockouts happen more often than you think. A recent study reported that 3 in 4 employees<\/a> needed a password reset at work within the last 90 days. Not only does this add to IT\u2019s ever-growing scope of work, it also reduces the time<\/a> they have to spend on more pressing tasks. Password managers dramatically reduce the cost and effort associated with these IT tickets.<\/p>\n\n\n\n

Shared Account Management<\/h3>\n\n\n\n

If an employee unexpectedly falls ill or leaves the company, password managers enable admins to share passwords with that employee\u2019s peers. Password managers also work across many devices, so even if an employee\u2019s colleagues have a different laptop or desktop, they can still use the same password to log into a secured application.<\/p>\n\n\n\n

Easy to Maintain Best Practices<\/h3>\n\n\n\n

Password managers are designed to uphold IT and security standards, generating randomized passwords, storing them securely, only sharing them if absolutely necessary, and updating them on a regular basis \u4e00 all without manual intervention. Some even integrate with or come with single sign-on<\/a> (SSO) to make it easier to manage password manager access. These may be referred to as SSO password managers<\/a>. Others also include multi-factor authentication<\/a> (MFA) functionality to further secure a user\u2019s workspace.<\/p>\n\n\n\n

Secure Offboarding<\/h3>\n\n\n\n

Once an employee resigns, password managers can immediately remove all their access privileges to every software product they ever used on any of their devices. This best practice avoids any password or data leakage, or other offboarding security risks<\/a> that could seriously harm a company\u2019s employees, customers, and reputation.<\/p>\n\n\n\n

What Are the Cons of Using a Password Manager?<\/h2>\n\n\n\n

Now it\u2019s time to cover the downsides of using a password manager. Some of those drawbacks include the following.<\/p>\n\n\n\n

Hacks Have Occurred<\/h3>\n\n\n\n

Even well-known password management solutions have suffered cyberattacks. LastPass, KeePass, Keeper, and OneLogin<\/a> have all experienced attacks that compromised their customers\u2019 passwords, email addresses, and more. Security vulnerabilities found during in-depth investigations served as learnings for engineers working on those password managers and others to avoid similar situations in the future.<\/p>\n\n\n\n

Single Point of Failure<\/h3>\n\n\n\n

One of the significant pros of a password management system is that all passwords are stored in one place. But the flipside is that password managers can become a single point of failure. If a password manager itself is hacked, an organization is potentially at an even bigger risk than if just one password was leaked. Luckily, many password management systems have extremely robust security measures to prevent attacks from happening.<\/p>\n\n\n\n

Weak Passwords May be Generated<\/h3>\n\n\n\n

When generating passwords, some password management tools stop at the 10-character mark or fail to use symbols. Although admins may be able to adjust that on the back-end, they may not realize it for a while, meaning some stored passwords don\u2019t meet security requirements. Fortunately, modern password managers leverage password management best practices<\/a> and continuously update their products to ensure auto-generated passwords are as secure as possible.<\/p>\n\n\n\n

Web-Based Manager Security Flaws<\/h3>\n\n\n\n

Password managers don\u2019t always recognize and adapt to every web-based application, meaning that passwords won\u2019t autofill, and users have to call their passwords manually. Besides being a nuisance, password managers are susceptible to web vulnerabilities like bookmarklet flaws, iFrame phishing, and XSS and CSRF exploits. Over time, these vulnerabilities have come to light, so the best password managers on the market take extra steps to protect employee passwords.<\/p>\n\n\n\n

Do the Pros of a Password Manager Outweigh the Cons?<\/h2>\n\n\n\n

While the cons of password managers are legitimate, the advantages far outweigh them\u4e00particularly if you use a password manager that puts safety and security first.<\/p>\n\n\n\n

JumpCloud\u2019s IdentityOS solution provides frictionless password management straight from MacOS and Windows devices already secured through JumpCloud. The JumpCloud IdentityOS app minimizes the risk of phishing, all while empowering employees to manage their credentials themselves without the help of IT. IdentityOS also sends employee password update reminders and automated password rotations and complexity checks to maintain password compliance.<\/p>\n\n\n\n

Ready for a safe, easy-to-use password manager? Start securing your employees\u2019 devices<\/a> today with JumpCloud IdentityOS<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

Learn more about the pros and cons of password managers and how to make the right decision for your organization.<\/p>\n","protected":false},"author":131,"featured_media":51801,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_oasis_is_in_workflow":0,"_oasis_original":0,"_oasis_task_priority":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"collection":[2775],"platform":[],"funnel_stage":[3015],"coauthors":[2568],"acf":[],"yoast_head":"\nPassword Manager Pros and Cons - JumpCloud<\/title>\n<meta name=\"description\" content=\"Learn more about the pros and cons of password managers and how to make the right decision for your organization.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Pros and Cons of a Password Manager\" \/>\n<meta property=\"og:description\" content=\"Learn more about the pros and cons of password managers and how to make the right decision for your organization.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons\" \/>\n<meta property=\"og:site_name\" content=\"JumpCloud\" \/>\n<meta property=\"article:published_time\" content=\"2022-08-01T18:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-11-14T17:22:05+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/jumpcloud.com\/wp-content\/uploads\/2023\/01\/jumpcloud-logo-2023.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"627\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Kelsey Kinzer\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Kelsey Kinzer\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons#article\",\"isPartOf\":{\"@id\":\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons\"},\"author\":{\"name\":\"Kelsey Kinzer\",\"@id\":\"https:\/\/jumpcloud.com\/#\/schema\/person\/c4e9aeadd98cafbd216d3134ad10ab13\"},\"headline\":\"Pros and Cons of a Password Manager\",\"datePublished\":\"2022-08-01T18:00:00+00:00\",\"dateModified\":\"2024-11-14T17:22:05+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons\"},\"wordCount\":983,\"publisher\":{\"@id\":\"https:\/\/jumpcloud.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons#primaryimage\"},\"thumbnailUrl\":\"https:\/\/jumpcloud.com\/wp-content\/uploads\/2021\/06\/built-in-security.svg\",\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons\",\"url\":\"https:\/\/jumpcloud.com\/blog\/password-manager-pros-cons\",\"name\":\"Password Manager Pros and Cons - 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